Businesses' Document Storage Locations Across the United States
The National Archives and Records Administration (NARA) has a list of approved commercial records storage facilities across the United States that Federal agencies can use for storing their records. These facilities must meet NARA's 36 CFR 1234 standards, which were updated from the 1999 standards in 36 CFR 1228 Subpart K, to ensure the integrity and accessibility of federal records.
In Indiana, the approved facilities are Access (4200 Industrial Blvd, Indianapolis, IN 46254) and Access Information Management (AIM) (1165 South School Girl, Indianapolis, IN). Kentucky has Access (2300 Nelson Miller Parkway, Louisville KY 40218) and InfoResources Incorporated (4635 Bittersweet Road, Louisville KY 40218). Tennessee has an approved facility called Riverbend Government Benefits Records Center located at 2200 Polymer Drive, Chattanooga, TN.
In Illinois, several facilities have NARA's approval, including Iron Mountain (1565 Hunter Road, Hanover Park, IL, 1501 East Wilson Street, Batavia, IL, 2755 Alft Lane, Elgin, IL, and The File Center at 9303 Gulfstream Road, Frankford, IL). Pennsylvania has Access (previously known as EDM Americas) with two approved facilities at 109 Lakeside Avenue, Delano, PA and 100 Ernie Preate Drive, Scranton, PA 18503, as well as Iron Mountain's facilities at 1137 Branchton Road, Boyers, PA 16020 and 1101 Enterprise Drive, Royersford, PA.
In Virginia, Iron Mountain has three approved facilities: 2031 International Pkwy, Fredericksburg, VA, 45675 Terminal Drive, Sterling, VA, and Iron Mountain's address in Fort Worth, TX (2000 Robotic Place, Fort Worth, TX 76118) is also approved for use in Virginia. Maryland has Iron Mountain (7521 Andrews Federal Campus Drive Suitland, MD 20746) and Metropolitan Archives (6200 Columbia Park Road, Landover, MD 20785). Florida has Archive Corporation (6914 Asphalt Avenue, Tampa, FL 33614), DataSavers (888 Suemac Road, Jacksonville, FL 32254), Access (8301 Western Way, Jacksonville, FL 32256), Vital Records Control of Florida (680 Atlantis Road, Melbourne, FL 32904), and no other information is provided about other states.
Other states with approved facilities include Kentucky, Tennessee, Illinois, Pennsylvania, Virginia, Maryland, Florida, and West Deptford, NJ (no specific facility is mentioned). In Missouri, Iron Mountain (6301 Winchester Ave., Suite 101, Kansas City, MO) and Iron Mountain (624 NE Jones Industrial Drive, Lee's Summit, MO) are approved. In Connecticut, Iron Mountain (76 Halcyon Drive, Bristol, CT) is the approved facility. Texas has Access (previously known as EDM Americas) with two approved facilities at 101 Highway 90 East, Sealy, TX 77474 and 3700 W. Royal Lane, Irving, TX.
In Alaska, Vital Records Control (1300 West 56th Ave, Unit 14, Anchorage, AL 99518) is the approved facility. In New Jersey, FileBank, Inc. (23 Thorton Road, Oakland, NJ) is the approved commercial records storage facility. In Georgia, Augusta Data Storage (3122 Mike Padgett Hwy, Augusta, GA 30906 and 3124 Mike Padgett Hwy, Augusta, GA 30906) is the approved facility. New Mexico has an approved facility at 3904 National Parks Highway, Carlsbad, NM.
To ensure compliance with NARA's standards, Federal agencies must create records schedules, conduct records inventories, maintain storage requirements, and adhere to strict laws, regulations, and government-wide policies. If a Federal agency has placed records in a records storage facility without NARA approval, they must go through the approval process. The list of approved facilities is updated and posted on the NARA website. In Delaware, Docuvault Delaware Valley, LLC is the approved commercial records storage facility, but no address is provided.
In summary, NARA has a list of approved commercial records storage facilities across the United States that Federal agencies can use for storing their records. These facilities must meet NARA's standards to ensure the integrity and accessibility of federal records. Federal agencies must follow specific guidelines and standards for managing and storing federal records, including creating records schedules, conducting records inventories, maintaining storage requirements, and adhering to strict laws, regulations, and government-wide policies.
In the business sector of Illinois, several facilities have been approved by NARA, such as Iron Mountain and The File Center, each with multiple locations.
In the realm of finance and industry, Texas welcomes two approved facilities by NARA, accessed through Access (previously known as EDM Americas) in Sealy and Irving.
